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Attendance: Present: Mayor Pro Tem Charlie Bradt, Dean Gristy, Ron Raymaker, Ted Fletcher and Mike McLeod Absent: Mayor Ritch Wheeler
ITEM 7: Montgomery County Emergency Communication District - Paul Virgadamo, City of Conroe, currently serves in one of two positions that represent all cities in the county on the MCECD Board of Managers. His term expires on September 30, 2019. He has been nominated to serve another two-year term that will continue until September 30, 2021. Council voted 5-0 to support Virgadamo in his bid for director.
ITEM 8:Houston-Galveston Area Council (H-GAC) - Councilmember Raymaker has resigned as the representative on the HGAC General Assembly. This item was a resolution to appoint a new representative for the remainder of the current year. Council voted 5-0 to appoint Charlie Bradt as representative and Ron Raymaker as alternative to fulfill the unexpired term.
ITEM 9: Conroe - The Woodlands Urbanized Area Mobility Committee - On June 4, the Conroe-The Woodlands Urbanized Area (UZA) Mobility Committee nominated Mayor Ritch Wheeler as the committee member representing the “Small Cities” in the UZA, and City Administrator Kathie Reyer, as his alternate. The Small Cities include City of Cut and Shoot, City of Oak Ridge North, City of Panorama Village, City of Shenandoah, City of Willis and the Town of Woodloch. Council voted 5-0 to support the nomination of Wheeler and Reyer.
ITEM 10: Lone Star Groundwater Conservation District Management Plan - The Lone Star Groundwater Conservation District and its newly elected Board submitted a Proposed GroundwaterManagement Plan to the Texas Water Development Board rejecting the old water restrictions passed in 2010 and 2016. Those plans were detrimental to both Shenandoah and Conroe and many MUD and resulted in the City of Conroe filing suit against the LSGCD. The LSGCD agreed that its old Desired Future Conditions were no longer reasonable and submitted a new Groundwater Management Plan to the Texas Water Development Board which was rejected by the Texas Water Development Board. The City of Conroe has passed a Resolution supporting the new LSGCD and its new plan. Staff asks City Council to consider a resolution supporting the new LSGCDBoard. Council approved the plan which does not include the 2010 desired future conditions by a vote of 5-0.
ITEM 11: Savanah Waterline Repair - This project has been in the planning and design phase for some time due to easement and property issues which have been resolved. The project design has been completed and is ready to go out to bid. Staff requested authorization to go out to bid. The project will be included in the FY 2019/2020 budget. The construction cost estimate from Bleyl Engineering is $250,000. Council approved the request with a 5-0 vote.
ITEM 12: Reserve Options - Currently the city defines cash reserves as available cash less cash liabilities (cash – liabilities = cash reserves). Due to the nature of cash flow, this number fluctuates daily. The idea of cash reserves is that this is money that is not allocated to any current budget spending since the continuous revenue is offsetting current expenditures. Cash reserves are theunassigned fund balance. Staff has been approached by Council to explore better cash reserve reporting and designation procedures. Discussion only.
ITEM 13: Proposed 2019-20 Budget Discussion - Open discussion for staff and council to respond to questions before the budget workshop and to have the opportunity to gather information before the budget workshop. This helps prevent delay of information to the budget workshops and enables department heads to work through issues in a timely manner to ensure we are on schedule to adopt the budget and tax rate before the deadline with the Tax Assessor (September 15, 2019). Discussion only.
ITEM 14: Retail Trends Committee - Councilmember Bradt requested the formation of a committee to begin researching retail trends. Since a majority of the City’s revenue is from sales tax, the City needs to look at the potential for reduced storefront retail and the continued rise of online purchases and how that could impact the future revenue stream. The committee will be composed of Bradt (chair), Ted Fletcher (Council), City Administrator Kathie Reyer and 2 representatives of local businesses. Council voted 5-0 to approve the creation of the committee and to engage potential members.
ITEM 15: Event Dates- Staff recommended National Night Out be held on Monday, October 7, at the City Park from 6-8 pm. In addition, staff recommended that Halloween Safe Street be held on Thursday, October 31, from 6-8 pm utilizing the area of Savanah Drive, Enchanted Drive, Blue Ridge Drive, Shenandoah Drive, Sherwood Ct., Pecan Circle and Hickory Ridge Drive. Council approved both dates by a vote of 5-0. Halloween Safe Streets Route
ITEM 16: Excess Debt Collections - The excess debt collection rate is determined by estimating the City’s debt collections July 1 through June 30 of the next year. The estimate includes ALL tax dollars collected including delinquent taxes. The exact amount will not be known until the collection period closes; however, the Truth-in-Taxation laws require an estimate be provided to, and approved by the Council. The collection rate is calculated by dividing the estimated collections by the required debt payments. If the estimated collection rate is less than 100%, the debt levy will be higher. If the collection rate exceeds 100% (caused by delinquent taxes from previous years) the Tax Assessor/Collector uses 100%. Council voted 5-0 to accept and certify the 2018 excess debt collection and the debt service collection rate for 2019.
ITEM 17- Approval of Minutes - Council approved the July 10 minutes by a vote of 5-0.
ITEM 18: Ratification of June Accounts Payable - Council ratified the June accounts payable by a vote of 5-0.
August 13- Civic Club, 6 pm
August 14- City Council, 7 pm
August 17 - Adult Swim Night, 8-11 pm
August 28- Municipal Development District, 6 pm
August 28- City Council, 7 pm