Create an Account - Increase your productivity, customize your experience, and engage in information you care about.
Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Dean Gristy, Ron Raymaker, Ted Fletcher and Mike McLeod
ITEM S 7: Entergy Update- Entergy staff presented an update to Council. Entergy is almost through rebuilding Holly Hill to Wellman feeder with an estimated December 20 completion. They have also replaced several poles and hope to finish replacement by the end of the year. They feel that both of these items have reduced outages. Presentation. Discussion only.
ITEMS 8: Board of Adjustment Appeal - City Council, sitting as the Board of Adjustments, heard the appeal of PHSH Construction, LLC. The appeal asked the Board of Adjustments to reverse the decision of the City’s building official to deny five residential new home permits, PHSH wants to build homes with a non-masonry exterior material instead of 60% masonry siding. Representatives for PHSH presented their arguments in favor of the reversal. The Board then asked for clarifications and explanations for several points. Council voted 5-0 to table action until they had time to study documentation submitted by PHSH and to receive requested clarifications.
ITEM 9: Destination Market Analysis RFP - The CVB has put together a Request for Proposal to assist the bureau and city with a major study that would include a competitive analysis of the surrounding areas’ tourism products to analyze any gaps and niches that our city might be best positioned to take advantage of, along with an analysis of our own existing inventory and product, in order to help us develop a long-range (3-5 year) Strategic Destination Plan. Council voted 5-0 to approve going forward with the RFP.
ITEM 10: Sign Ordinance Revisions - A redline version of the ordinance with changes recommended by the Planning and Zoning Commission was presented to Council. Planning and Zoning Commissioners have finished their review and are satisfied with the recommended changes. The next step was to receive input from Council and/or adopt the revised ordinance if there are no further changes. The city attorney explained that four areas were highlighted for changes. These P&Z recommended changes and Council comments will be updated into the ordinance and brought back to the December meeting for action. Council made a motion to change this to a discussion only item which passed on 5-0 vote.
ITEM 11: 4th Quarter Budget Amendments - A budget amendment is either an increase or a decrease to a particular line item within the budget to account for any unexpected expenditures or unexpected increase or decrease in costs on budgeted items. The amendments will decrease the budgeted surplus for general fund to $128,209.25 and will decrease the budgeted surplus for water and sewer fund to $145,964.75. Council voted 5-0 to approve the amendments.
ITEM 12: Texas Municipal League Intergovernmental Risk Pool (TMLIRP) - TMLIRP is the City’s insurance pool and each year the City must pay for insurance on real and personal property, general liability, automobiles, and worker’s compensation. This amount is above the budgeted amount of $152,875.00 and the City Administrators approval level per the purchasing policy so it is being brought to Council for approval. Council voted 5-0 to approve the expenditure.
ITEM 13- Purchase of Tahoe and Equipment- Per the Shenandoah Police Department’s vehicle replacement plan, the purchase of this Chevrolet Tahoe 2WD police vehicle as scheduled vehicle replacements approved in the 2019 – 2020 budget. The attached quote from Caldwell Country Chevrolet indicates a price of $33,475.00 pricing from Buyboard contract #521-16. Lone Star Equipment pricing from Buyboard contract for the emergency equipment is $14,462.92. Council approved the purchase by a vote of 4-0.
ITEM 14- Municipal Development District (MDD) Monthly Report- Director Ron Raymaker will present a monthly report on MDD as per other departmental reports at the last meeting of each month. This is new for the 2019-20 fiscal year. For the month of September, the MDD Board decided the following:
ITEM 15- Minutes of September 25 and October 16 Meetings- Council approved the minutes by a vote of 5-0.
ITEM 17- Minutes of September Accounts Payables- Council approved the accounts payable by a vote of 5-0.
ITEM17 - Non-Action Items - The following budgeted items were authorized by the City Administrator per Council approval. - No action needed.
• TravelClick GDS Advertising - $60,000
• Sewer Collection System Model (30% share) - $48,458.50
• Water/Sewer Impact Fee (30% share) - $25,000
• Water/Sewer Rate Study (30% share) - $40,000
• Elevated Water Storage Tank Rehab (professional services) - $65,000
• Patrol Room Lockers Remodel - $18,260.40
• Storage Area Network Replacement - $63,107.4
According to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the following items will be discussed in executive session
November 5: General Election, 7 am - 7 pm. Precinct 31 residents will vote at Windsor Hills HOA Clubhouse
November 12: Civic Club, 6 pm
November 13: Municipal Development District (MDD), 6 pm
November 13: City Council, 7 pm
November 19: Planning and Zoning Commission, 7 pm
November 27: City Council and MDD canceled for holidays
November 28-29: Thanksgiving holidays. City offices will be closed.