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NOTE: The December 11 YouTube suffered a video failure, but the audio is still available.
Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Dean Gristy, Ron Raymaker, Ted Fletcher and Mike McLeod
ITEMS 7: Introduction of New Employee- Waldir Guerrero, the new Field Service Representative for Public Works was introduced. Information only.
ITEM 8: Entergy Project- Council reserved $160,000 in the current budget to mitigate electrical service outages in the city. The funds were not allocated to a specific project because Council wanted to research their options. Entergy has provided additional information for an overall project that would accomplish the city's objectives. Council voted 5-0 to approve the project. Entergy presentation
ITEM 9: MDD Report to Council- MDD Director Ron Raymaker presented a report on MDD activity for the months of October and November. Information covered the Home Depot driveway / eastbound Research Forest turn lane, updates on the ongoing MDD capital projects, and upcoming 2019-20 capital projects. Council accepted the report.
ITEM 10: Holiday Schedule 2020- The City recognizes certain national holidays and one floating holiday for a total of 10 holidays per year. Proposed holidays are: New Year's Day (Jan. 1), Good Friday (Apr. 10), Memorial Day (May 25), Independence Day (July 4), Labor Day (Sept. 7), Thanksgiving Day and Friday after (Nov. 26-27), Christmas Eve (Dec. 24), Christmas (Dec. 25), and the floating holiday (employee birthday). Council voted 5-0 to approve the holiday calendar.
ITEM 11: Date Change for April 22, 2020 Council Meeting - Council generally meets the second and fourth Wednesdays of each month. However, the Montgomery County Elections Office has requested the city be an early voting/polling site for the May 2020 elections. Due to the fact that the polling site is the Council Chambers, staff recommends that Council move the second meeting to April 29. Council voted to move the meeting to April 29 by a vote of 5-0.
ITEM 12- Planning and Zoning Commission Appointments - The term for Place 3 on the Planning and Zoning Commission will expire on December 31, 2019 and the position needs to be reappointed. The term for Place 4 on the Planning and Zoning Commission will expire on December 31, 2019 due to term limits and Mayor Wheeler would like to appoint Mark Hendon to this position. Council approved the reappointment of Robert Galatas and the appointment of Mark Hendon by a vote of 5-0.
ITEMS 13- 15 - Variance to the Maximum Height of Building - Presentation of a Final Report regarding a variance to the allowable building height for 910 Medical Plaza Drive, Shenandoah, Texas. The proposal is the addition of two levels to an existing three-level parking garage at Memorial Hermann Hospital. A public hearing regarding a variance to the allowable building height was held. Council voted 5-0 to approve the variance after returning from the executive session. Presentation Video
ITEMS 16-18- Zoning Amendment for a Special Use Permit for a Mixed Beverage (On-Premises) Permit- The final report regarding the proposed zoning amendment for a special use permit for a Mixed Beverage (On-Premise) Permit for 8821 Metropark Drive, Suite 1600, was presented. The business is the BurgerIM which will open at MetroPark Square. A public hearing regarding the proposed zoning amendment was held. Council approved the zoning amendment for the SUP by a vote of 5-0.
ITEM 19: First Quarter Budget Amendment - Staff is seeking approval of the proposed budget amendments which is either an increase or a decrease to a particular line item within the budget to account for any unexpected expenditures or unexpected increase or decrease in costs on budgeted items. This item includes budget amendments for the general fund. The amendments will decrease the budgeted surplus for general fund by $34,649.93, leaving the new surplus at $276,111.07. Council voted 5-0 to approve the amendments
ITEM 20: Equipment Replacement Fund Expenditures - The purchase of three host virtual infrastructure servers, to be purchased from the technology share of equipment replacement: requires Council approval. The purchase amount is $21,065.49 The balance in the equipment replacement fund allocated towards servers and other technology items is currently $48,002.26 , Council voted 5-0 to approve the purchase.
ITEM 21: Fire Inspector Payments - With the current vacancy in the Fire Inspector position, the City has continued to use the Montgomery County Fire Marshal’s office to complete fire inspections and reviews. We did not fund these professional services in the 2019-2020 adopted budget as we were advertising for a fire inspector. Council approval is required t for expenditures over $15,000 and which are not listed in the adopted budget. This is a pass-through cost. Council voted 5-0 to approve the payments.
ITEM 22: Minutes from October 30 and November 13 - Council voted 5-0 to approve the minutes of both meetings.
ITEM 23: Ratification of Accounts Payable for November - Council voted 5-0 to ratify the accounts payable.
ITEM 24 - Non-Action Items - The following budgeted items were authorized by the City Administrator per Council approval. - No action needed.
• Crowdriff, $18,000.00
According to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the following items will be discussed in executive session
After returning from Executive Session, Council voted 5-0 to approve the PHSH agreement.
December 20: NCAA D3 Championship Stagg Bowl, 7 pm
December 24 - 25: Christmas holidays; City offices will be closed.
December 24 - Lighting of the Luminaries, 6 pm
December 25: City Council, canceled for holidays
January 1: New Year's Day; City offices closed.
January 11: Polar Bear Plunge, 10 am - noon