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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: Mobility Project Report - John Bleyl of Bleyl Engineering presented an update on the city’s current mobility projects. These included: David Memorial extension, Home Depot driveway, right-hand turn to south I45 and intersection changes to Tamina Road/Research Forest at I45. He also updated Council on the right turn from Grogans Mill to Research Forest, a county project, set for bid opening in mid-February. Presentation only.
ITEM 8: 2019 Annual Financial Report- Section 103 of the Local Government Code requires an annual audit of records and accounts and an annual financial statement to be prepared based on the audit. The audit is required to be completed within 180 days from the last day of the fiscal year. The audit findings must be submitted to the Securities Exchange Commission (SEC) within the 180 day period. The report was presented as an "unmodified opinion," the highest level possible. Council accepted the financial report by a vote of 5-0.
ITEMS 9-11: Special Use Permit for Zoning Amendment - A request for a special use permit for Medical Services: General was presented for IV Bars of The Woodlands, 1500 Research Forest Drive, Suite 120, Shenandoah. A public hearing was held to gather comments regarding the proposed zoning amendment. No comments were received. Planning and Zoning (P&Z) discussed the proposed amendment at their January 21 meeting and recommended approval. Council voted 5-0 to approve the SUP.
ITEM 12: MDD Report- Councilmember Raymaker presented his report for the Municipal Development District (MDD) of which he is a member. The report outlined the current statuses of MDD projects. Information only; no action needed.
ITEM 13: Arbor Day Proclamation- This proclamation is one of many requirements necessary for the City to maintain its status as a Tree City. National Arbor Day, recognized on April 24 this year, is the same date the City is proclaiming as Arbor Day. In order to coincide with the local planting season, the staff schedules the annual celebration, tree give away, and plant share on March 7 to take advantage of our planting season. Council voted 5-0 to adopt this ordinance.
ITEM 14: General Election Proclamation - The Ordinance calling the municipal election is part of the normal process and provides details such as which positions are up, times and dates of the filing period, early voting schedule, and other basic information about how the election is to be conducted. Council adopts an Ordinance calling the general election each year. This year the mayor and two council member positions will be on the ballot. Council voted 5-0 to approve the ordinance.
ITEM 15: Election Services Agreement - Each year, the City contracts with the Montgomery County Elections Office to provide election services and personnel to conduct the general election. The Joint Election is part of these services and allows multiple entities to share equipment, personnel and costs of elections taking place on the same date. Shenandoah will be an early voting site as well as an Election Day site this year. Council voted 5-0 to approve the agreement for the May 2 General Election.
ITEM 16: Pinecroft Waterline Project Change Order- During construction of the Pinecroft waterline, staff discovered that a section of waterline that crosses underneath Pinecroft is Asbestos Cement Pipe (ACP). The change order is for replacement of the ACP pipe with PVC, at an overall price change of $20,990.25 for an increase of 9% to the project. Council voted 5-0 to approve the change order.
ITEM 17: Home Depot Driveway/ Right Turn Lane Design- MDD funded the studies and the planning portion of these projects, and staff is requesting funds for the design portion of the project at this time totaling $37,000. The two projects - the Home Depot driveway and the right- turn lane from Research Forest to the southbound service road - are being combined for potential cost savings. MDD funding is from the 2017-2018 Tamina Rd. and Research Forest project. Council voted 5-0 to approve the design funding.
ITEM 18: Public Works Trucks - Public Works has two Priuses scheduled to be replaced from the equipment fund. It has been determined that a more appropriate replacement for this department would be trucks. Staff gathered pricing for the purchase and trade-in for the current vehicles; the best price was $ 54,899.90. Council voted 5-0 to approve the funding for two trucks.
ITEM 19: Stagg Bowl - The CVB secured hotel rooms during Stagg Bowl using a City credit card, resulting in a bulk charge of $18,622.91 instead of individual charges. Because the final charge came in higher than the anticipated amount based on the previous year and exceeded the City Administrator’s approval level, Council approval was required. Council voted 5-0 to approve payment of the credit card charge which will be reimbursed by the NCAA.
ITEM 20: Entergy Service Area Cities - Each year, municipalities authorize their participation in regulatory rate proceedings involving Entergy Texas, Inc. before the Public Utility Commission of Texas and the Federal Energy Regulatory Commission. This Ordinance authorizes the City of Shenandoah to continue its participation in the Cities Steering Committee that addresses matters related to Entergy Texas, Inc. Such participation in these matters over the years has resulted in favorable consumer outcomes with regard to utility rates. Council voted 5-0 to approve the participation.
ITEM 21: December Accounts Payable- Council voted 5-0 to ratify the accounts payable.
ITEM 22- Non-Action Items - The following budgeted items were authorized by the City Administrator per Council approval. - No action needed.
According to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the following items will be discussed in executive session
Council approved a PILOT agreement as corrected with Memorial Hermann by a vote of 5-0 after returning to open session.
February 11: Civic Club, 6 pm
February 12: City Council, 7 pm
February 18: Planning and Zoning (P&Z), 7 pm
February 26: Municipal Development District (MDD) Meeting, 6 pm
February 26: City Council, 7 pm