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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: Curb Address Painting - At the January meeting, Councilmembers McLeod and Bradt requested that staff research the possibility and cost estimate of painting address numbers on the curbs as a city project. Staff found that there was not an ordinance addressing the issue but suggested one would be needed to maintain uniformity and to give Code Enforcement the ability to act when needed. Council discussed the project from several perspectives: city-borne expense of approximately $33,000/every 2-3 years as well as an optional resident-pay choice. Staff was directed to present the issue to the Planning & Zoning Commission for their thoughts. Discussion only.
ITEM 8: Parking at the Toddler Park - At the January 22 Municipal Development District (MDD) meeting, the board requested that staff design and provide cost estimates to add parking spaces at the Toddler Park. MDD stated that they would like to consider funding for the project. Staff roughly estimates the cost at $50,000 for two parallel spaces or $75,000 for three parallel spaces. Council asked staff to look at another option of pull-in parking which would allow cars to be completely off the street. Discussion only.
ITEMS 9 : Amendment to May 2 General Election Ordinance- Ordinance O-20-003 calling the May 2, 2020 election did not include precincts 33 and 62 as voting precincts to use City Hall as a polling place. The amendment includes all 4 voting precincts: 24,31, 33, and 62. Council voted 5-0 to approve the amendment.
ITEM 10: Destination Market Analysis Award Contract- Council authorized the CVB to utilize funds that were previously allocated for a special events center to be reallocated to a more comprehensive Strategic Destination Plan which would help guide the city and determine the direction of the CVB. In November, CVB issued an RFP and received five responses. Following an initial scope alignment meeting, staff will negotiate the estimated costs involved as well as negotiate a final price and contract. The time frame for the project is expected to be about six months. Council voted 5-0 to authorize the City Administrator to discuss the contract with JLL and bring back the final contract to Council for approval.
ITEM 11: Ordinance Change Regarding Hospital Signage- Memorial Hermann Hospital has requested revisions to their sign ordinance based on currently planned projects and traffic updates to the campus. Council voted 5-0 to adopt this ordinance change.
ITEM 12: Relocation of Servers From CVB - The Convention and Visitor’s Bureau’s (CVB) rental agreement for their current location will end in August 2020. Currently, the City uses this CVB location as its data backup and storage location. In order to follow disaster recovery plans, the City needs a secondary location for data backup. Staff determined the water tower would be an ideal location for the City’s permanent data back up and storage location. This item was not budgeted in the 2019-2020 budget. Staff is asking for Council to approve funding for $33,000 since the project will exceed the City Administrator’s purchasing limit of $15,000. Council voted 5-0 to approve the funding.
ITEM 13: New Monument Sign Design - The city limits monument sign on Six Pines is scheduled to be relocated due to a new turn lane being installed in the median of Six Pines for the Lifetime Fitness development. It is unlikely that the sign can be removed and relocated without significant damage. The existing monument signs are approximately 13 years old and are a dated design. Staff sought pricing from Landology to prepare a design for the city limits monument signs that has a similar aesthetics to the new entrance signs. The design will be prototypical, so that duplicate monuments could be constructed at other gateways around the City. Landology was selected because they designed and coordinated the construction of the new entrance signs. The estimate is for $15,000 and will cover design and a structural engineering allowance. Electrical will need to be determined based on each site separately. Council voted 4-1 to approve the project.
ITEM 14: January 8, 2020 Minutes- Council voted 5-0 to approve the minutes.
There was no executive session at the meeting.
February 18: Planning and Zoning (P&Z), 7 pm (Canceled)
February 22: Coffee with Cops, Starbucks of Shenandoah, 8:30 - 10 am
February 26: Municipal Development District (MDD) Meeting, 6 pm
February 26: City Council, 7 pm