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Posted on: February 26, 2020

Shenandoah City Council Meeting February 26, 2020 Update

Supporting Documents for Agenda Items can be found HERE.

Missed the Council meeting? Check out our YouTube channel and watch at your convenience. 

Attendance: Present:  Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt,  Mike McLeod,  Dean Gristy, Ted Fletcher and   Ron Raymaker

 ITEM 7: Introduction of New Public Works Employee -  The Public Works Department introduced its newest Field Services Representative, Lamar Broadus.     Presentation only.

ITEM 8:  Municipal Development District (MDD) Report -   Discussion only.

ITEM 9:  Toddler Parking  Spaces -   At the request of City Council, staff investigated adding parking on the eastern portion of the park. After applying setbacks,  there is adequate spacing for two parking spaces with one being van access handicapped parking at a cost of $35,000-$45,000. Another option presented was to expand the roadway shoulder which would allow additional space for on-street parking. The cost of adding additional shoulder is estimated to be $10,000-$15,000.  Council asked that the proposal be submitted to Planning & Zoning (P&Z) for a variance which would reduce the project costs. Council discussed this as a possible item for the next budget year.

ITEM 10:   Capital Improvement Project Plan (5 -10 Years) - This stage of planning only considered future projects that are unfunded or partially funded from the Public Works Department budget.  CIP assumes MDD funding at maximum contribution.  Staff asked for input, comments, concerns and direction.  Council thought this would be a good topic for a combined meeting of Council, MDD and P&Z. The City Administrator will get the meeting set up in the near future. Discussion only. 

ITEM 11:   Advisory Committee Appointment  -  The City is currently exploring the possibility of enacting an Impact Fee which would require future developers to pay their fair share of the cost of expanding sanitary sewer and water infrastructure necessary as a direct result of their developments. Before an Impact Fee may be enacted, the City is required to appoint an Advisory Committee to advise and make recommendations to City Council regarding future land use, a Capital Improvement Plan and an Impact Fee. The Planning and Zoning Commission  (P&Z) may act as the Advisory Committee if City Council also appoints two additional members to serve when P&Z is acting as the Advisory Committee. Those appointees must include one with experience in real estate development and one business owner from the City’s ETJ.   Council voted 5-0 to adopt this Advisory Committee.

ITEM 12:  Cancellation of  General Election -   The deadline to file for a place on the ballot was February 14 at 5 pm;  the deadline to file as a write-in candidate was February 18 at 5 pm. No one filed to run against the incumbents and an ordinance was presented to cancel the May 2 General Election, Council voted 5-0 to approve the ordinance canceling the municipal election.

ITEM 13:  Community Room Project Budget  -  IT Manager Chris Grizzaffi discovered unintended consequences of the community room build-out:  removal of cable drops/electrical and rewiring the EOC/community room.   New data cabling will be installed to service the community room as well as the EOC. The current cost for installing 10 data cables in the community room is $2,420 and an additional $7,790 to install 38 data drops in the EOC at a total cost of $10,210. This will be presented on the second-quarter budget amendments   Council voted 5-0 to approve the additional funding and the renaming of the project to better identify its scope.

ITEM 14:  SPD Radio Purchase-   Staff is seeking approval for the purchase of four police radios from the equipment replacement fund for $13,300. Per policy, Council must approve any purchases from the equipment replacement fund due to the restrictive nature of the funds.   Council voted 5-0 to approve the radio purchase.

ITEM 15:  Approval of January 22, 2020 Minutes-    Council voted 5-0 to approve the minutes.

ITEM 16:  Ratification of the January Accounts Payable-    Council voted 5-0 to approve the minutes.

ITEM 17: Non-Action Items -    The following budgeted items were authorized by the City Administrator per Council approval. 

  • Police Tahoe, Unit 20-01, $42054.26
  • Community Room Reconstruction, $35,000.00

City Administrator Update 

  • SPD reported they have two viable candidates for police officer.
  • Coffee with Cops at Starbucks  Feb. 22 was one of the best attended.
  • The Montgomery County Safety Expo will be held March 28 and staff is working on the event.
  • The undergrowth clearing of the Holly Hill property is ongoing.
  • The city will be conducting a water system survey of meters and hydrants. Personnel will be checking equipment. Staff will notify the residents with details as they become available.
  • Arbor Day/Coffee with Cops will be held March 7, Civic Club will host the plant exchange.

Executive Session

There was no executive session at the meeting.  The meeting was adjourned at 8:10 pm.

Upcoming Events

March 3: Special Civic Club Meeting, 5 pm Egg Stuffing/6 pm Meeting

March 7: Arbor Day/Coffee with Cops,  9 am - noon

March 11:  City Council Meeting, 7 pm

March 17: Planning and Zoning Commission, 7 pm

March 21: Spring Garage Sale, 8 am - 3 pm

March 25: Municipal Development District, 6 pm

March 25: City Council, 7 pm

March 28: Trash Bash, 8 am - noon

March 28: Montgomery County Safety Expo, 10 am - 1 pm


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