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Attendance: Present: President Byron Bevers, Mike Sorich, David Hoover, Ted Fletcher and Ron Raymaker
ITEM 4: Capital Projects for Water/Sewer - This stage of planning has only considered future projects that are unfunded or partially funded from the Public Works Department. A brief description of each project was provided in the packet. All Directors expressed appreciation to Public Works Director Joseph Peart for creating the process which will enable them to more easily plan for future needs of the city’s infrastructure, Discussion only.
ITEM 5: Final Designs for Research Forest/IH 45 Intersection Improvement - Preliminary design, traffic modeling, and surveying information have all been completed and submitted to TxDOT for review. TxDOT has approved the preliminary design and approved the City to complete final design of the intersection modification which will add one additional eastbound and one westbound lane. This project will be funded by MDD. MDD Board voted 5-0 to authorize final design.
ITEM 6: Streetlights for David Memorial - The City has worked directly with Entergy to consider adding streetlights to this section of the roadway on the north end. Entergy’s proposal covers the costs of the upgrade to a cobra head LED style fixture that matches the first three lights installed on Shenandoah Park Dr. Staff recommended reimbursement of the David Memorial Roadway Extension – Phase I streetlight installation for three additional streetlights in the amount of $22,743.97. MDD Board approved the reimbursement of $22,743.97 by a 5-0 vote.
ITEM 7: Reserve Balance- Director Bevers requested that the board discuss and establish a minimum reserve balance in the MDD fund. Council adopted a reserve balance in the general fund of 180 regular days of operating expenditures. Due to the significant difference in operational costs between the general fund and MDD, staff recommends a reserve balance of a percentage of operating costs MDD voted to table action pending requested information.
ITEM 8: Funded Projects - Several projects have been funded in previous budget years and those funds have been reserved but there has been little to no activity on them. Joseph Peart created a capital project improvement plan that includes some of these projects with funding from that year’s revenues in upcoming years. With adoption of that capital project schedule, those funds can be released back into reserves. MDD voted 5-0 to approve the release of funds back into reserves.
ITEM 9: Local Ad Campaign Funding- At the April 8 meeting, Council discussed funding a local ad campaign to support our restaurants and retailers once they reopen and proposed allocating $17,000. Councilman Fletcher asked staff to request funding from the MDD board. MDD voted 4-1 to approve the ad campaign funding.
ITEM 10: Minutes of the February 26 Regular Meeting - MDD voted 5-0 to approve the minutes.
ITEM 11: Ratification of February and March Accounts Payable - MDD ratified the accounts payable by a vote of 5-0.
The meeting had no executive session and ended at 6:46 pm.
May 5: P&Z Commission Special Meeting, 6 pm (New time) - CLOSED TO PUBLIC
May 12 - Civic Club meeting, 6 pm*
May 13: City Council Meeting - CLOSED TO PUBLIC, 7 pm (Streaming on YouTube)
May 19: P&Z Commission, 6 pm (new time)* CLOSED TO PUBLIC
May 27: MDD Meeting, 6 pm*
May 27: City Council, 7 pm*
* To be determined