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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: MDD Monthly Report -Councilmember Ron Raymaker presented the monthly Municipal Development District (MDD) report. No Council action required.
ITEM 8: Capital Projects in Water/Sewer - This stage of planning has only considered future projects that are unfunded or partially funded from the Public WorksDepartment. A brief description of each project was provided in the packet. Council expressed appreciation to Public Works Director Joseph Peart for creating the process which will enable them to more easily plan for future needs of the city’s infrastructure. He will bring part 2 of the plan to the May 27 meeting. Discussion only.
ITEM 9: Mayoral Declaration of Local State of Disaster Due to Public Health Emergency- At the special meeting on March 23, Council renewed the Mayor’s declaration for a period of 30 days. The Mayor would like to renew the declaration again through May 13, 2020. Council voted 5-0 to renew the declaration through May 13.
ITEM 10: Vision Park Storm Improvements- Final design is completed and all easements have been acquired to allow the 36" storm pipe replacement project to proceed. The project was competitively bid on April 14 and the low bidder was A Status Construction LLC for $81,053.06. Council voted 5-0 to award the bid to A Status Construction LLC for $81,053.06.
ITEM 11: Final Design Research Forest/IH 45 Intersection Improvement- Preliminary design, traffic modeling, and surveying information have all been completed and submitted to TxDOT for review. TxDOT has approved the preliminary design and approved the City to complete final design of the intersection modification. This project is funded by MDD. Staff recommends approval of the proposal from Bleyl Engineering for final design in the amount of $139,500.00. The Council voted 5-0 to approve the final design.
ITEM 12: David Memorial Drive Street Lighting - The City has worked directly with Entergy to consider adding streetlights to this section of the roadway on the north end. Entergy’s proposal covers the costs of the upgrade to a cobra head LED style fixture that matches the first three lights installed on Shenandoah Park Dr. Staff recommended reimbursement of the David Memorial Roadway Extension – Phase I streetlight installation for three additional streetlights in the amount of $22,743.97. Council voted 5-0 to install three streetlights.
ITEM 13: Emergency Valve Replacement- This valve was discovered to be defective as staff prepped the hydro pillar for the rehabilitation project. An emergency repair was completed the same day. Staff recommends payment for the valve replacement to GJ Boring for $18,500. Council voted 5-0 to issue payment of $18,500 to GJ Boring.
ITEM 14: Entergy Rate Increase Request - On March 31, 2020, Entergy Texas, Inc. filed an application to amend its Distribution Cost Recovery Factor (DCRF) witheach city in its service area and with the Public Utility Commission of Texas increasing their annual revenue to $20.4 million on top of 2019 DCRF tariffs of $3.2 million, for a total of $23.6 million. The Lawton Law Firm acts on behalf of Cities in reviewing these applications and they are in the process of determining whether Entergy calculated the proposed DCRF rates properly. They recommend that Cities adopt the Ordinance denying the Entergy’s DCRF application at this time. Council voted 5-0 to adopt the ordinance to deny Entergy’s proposed DCRF rates.
ITEM 15: Local Ad Campaign - At the April 8 meeting, Council discussed funding a local ad campaign to support our restaurants and retailers once they reopen, and proposed allocating $17,000. Councilman Fletcher asked staff to request funding from the MDD board which was approved earlier at the MDD meeting. No Council action required.
ITEM 16: NCAA Stagg Bowl Release of Ticket Money - Removed from the agenda for further information.
ITEM 17: Approval of Minutes- Council voted 5-0 to approve the minutes of the March 11 Regular and March 23 Special meetings.
ITEM 18: Ratification of March Accounts Payable - Council voted 5-0 to ratify the Accounts Payable.
According to the Texas Open Meetings Act, Chapter 551 of Government Code as follows:
The open session was adjourned to executive session at 7:37 pm. Council returned to open session at 8:09 pm. No action was taken in executive session.
Council voted 5-0 to approve the settlement with the Jacobson Hotels.
The meeting was adjourned at 8:10 pm.
May 5: P&Z Commission Special Meeting, 6 pm (new time) CLOSED TO PUBLIC
May 12: Civic Club meeting *
May 13: City Council, 7 pm CLOSED TO PUBLIC
May 19: P&Z Commission. 6 pm (new time) CLOSED TO PUBLIC*
May 26: Memorial Day, city offices closed
May 27: Municipal Development District, 6 pm, CLOSED TO PUBLIC*
May 27: City Council, 7 pm, CLOSED TO PUBLIC*
*Due to "stay home" orders and limitations to congregation, these meetings may be closed to the public or canceled.