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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: Police Officer Promotion - Shenandoah Police Sergeant Jake Reuvers was promoted to Lieutenant in a pinning ceremony with Interim Police Chief Troye Dunlap. Reuvers came to Shenandoah PD in 2012 from the Montgomery County Sheriff’s Office. He was promoted to sergeant in 2015. Congratulations to Lt. Reuvers. No Council action required.
ITEM 8: Monument Designs - City council approved design of new city limits monuments signs at the February 12 council meeting due to a pending relocation of an existing monument sign by the Lifetime Fitness development. Lifetime Fitness will need to replace the sign in a new location to accommodate a new turn lane into their development. Landology has completed two conceptual designs for consideration by Council. Staff was directed to make some changes and return the concepts at a later meeting for action. Discussion only.
ITEM 9: Water/Sewer Rate Study- City staff and Bleyl Engineering have worked together on a rate study concerning the water and sewer rates charged to residential and commercial customers. Staff used projections over the next five years when determining new rates. Revenue projections included predicted consumption based on past usage and anticipated growth. Council asked staff and Bleyl to gather some historical data on the cost of providing water/sewer services. Discussion only.
ITEM 10: Residential Permit Fee Schedule - During the April 22, Councilmember Fletcher and Mayor Wheeler requested further discussion regarding the current residential fee schedule. Staff is seeking guidance on any desired modifications to the residential fee schedule. Discussion only.
ITEM 11: MCECD Board Appointment- The Montgomery County Emergency Communication District Board of Manager’s term for Jack Yates expires on September 30; Yates has retired and is unable to finish his term. The City may submit a nomination for a qualified individual to complete the two-year term and to serve for the new term. Richard Tramm, the current City Manager of the City of Montgomery, has indicated his willingness to serve in the unexpired term and in the following term. The Council voted 5-0 to nominate Tramm for both the unexpired term and the following term.
ITEM 12: Mayoral Declaration of Local State of Emergency Due to Public Health Emergency- At the April 22 meeting, Council renewed the Mayor’s declaration through May 13, 2020. The Mayor would like to renew the declaration again for a period of time to be determined by Council. The terms of the declaration are consistent with those of the Governor’s most recent order, which allows a gradual reopening of certain businesses and facilities. Council voted 5-0 to renew the declaration until June 10.
ITEM 13: P&Z Commission Appointments- The term for Place 2 on the Planning and Zoning Commission expired on December 31, 2019 and the open position needs to be appointed. The term for Place 3 has been vacated and needs an appointment to fill the unexpired term. John Escoto and Robert Cloninger have submitted the necessary applications to serve on P&Z. Council voted 5-0 to appoint Cloniger to Place 3 and Escoto to Place 2.
ITEM 14: Civic Club Bylaws- In September 2019, City Council approved bylaws for the Civic Club which had been previously organized under a resolution. It is now being proposed that a change in the management of the club move from elected officers to city staff representative to ensure continuity in the club’s operation. At this time, the Council representatives feel that a change from officers back to the original event chairs makes more sense for the club and would propose that the meetings are chaired by the city staff representative. This change will ensure the continuity of services for the Civic Club. This change would also allow the civic club members and volunteers to focus on what they do best, which is planning and executing the events. Council voted 5-0 to approve the bylaws change.
ITEM 15: Final Budget Workshop Meeting Dates - At the March 11 meeting, Council adopted the 2020-2021 Budget Calendar with the workshop dates for July 31 and August 1, but with the option of an alternate date of August 7 and 8. Council requested this item be brought back at a later meeting to finalize a date in consideration of Council’s summer schedules. Council voted 5-0 to hold the budget workshop July 31- August 1.
ITEM 16: Council Budget Request- The only item that was presented to staff from Council for consideration for the 2020-2021 Budget was to revisit the Holly Hill Park discussion. Staff has a proposal from Bleyl Engineering for drainage design, which will be brought to the budget workshop for consideration, along with construction estimates. In addition, staff was directed to bring estimates for the total project to the budget workshop. Discussion only.
ITEM 17: Approval of April 8 Minutes- Council voted 5-0 to approve the minutes of the April 8 meeting.
According to the Texas Open Meetings Act, Chapter 551 of Government Code as follows:
The open session was adjourned to executive session at 8:41 pm. Council returned to open session at 9:06 pm. No action was taken in executive session.
After returning to open session,
The meeting was adjourned at 9:07 pm.
May 19: P&Z Commission. 6 pm (new time) CLOSED TO PUBLIC*
May 25: Memorial Day, city offices closed
May 27: Municipal Development District, 6 pm, CLOSED TO PUBLIC*
May 27: City Council, 7 pm, CLOSED TO PUBLIC*
*Due to "stay home" orders and limitations to congregation, these meetings may be closed to the public or canceled. If closed, a call-in number will be provided for comments.