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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: MDD Monthly Report- Councilmember Ron Raymaker presented the monthly Municipal Development District (MDD) report. No Council action required.
ITEMS 8-10: Special Use Permit for Mixed Beverage - The final report regarding the proposed zoning amendment for a special use permit for a Mixed Beverage Restaurant Permit with a Food and Beverage Certificate for 1644 Research Forest, Suite 100, Shenandoah was presented to Council. The proposed zoning amendment is for Lama Mediterranean Restaurant. A public hearing was held with no comments from the public. Council voted 5-0 to adopt the ordinance.
ITEM 11:Test Pumping Bid- Temporary test pumping of the East Relief Pond site will allow Bleyl engineering to field verify their hydraulics and hydrology (H&H) calculations and modeling as well as allow for additional data collection. Rental cycle is for 28 days. The cost of this rental is eligible for full funding from the Municipal Development District (MDD). Council tabled after staff requested the item to be tabled at the earlier MDD meeting.
ITEM 12: Municipal Court Appointments - City Ordinance Chapter 26-5 in the Code of Ordinances calls for the appointment of a Court Clerk every two years. Currently, Jackie Thompson serves as Court Clerk which is now up for reappointment. City Ordinance Chapter 26-1 in the Code of Ordinances calls for the appointment of a Court Judge every two years. Currently, Gary Scott presides as Municipal Court Judge which term is now up for reappointment. Council voted 5-0 to reappoint Thompson as Court Clerk and Scott as Municipal Court Judge.
ITEM 13: Residential Permit Fee Schedule- During the May 13 meeting, Council discussed reducing the construction fees for residential additions. All residential fees are paid by the general contractor at the time an application is submitted and includes all sub-contractor fees, plan review, and inspections. Council voted 5-0 to table and refer to the city attorney for language clarification.
ITEM 14 Mayor Pro Tem Appointment- In the post-election process, City Council members must elect the Mayor Pro Tem for a term of one year, as provided by the Texas Local Government Code §22.037. The current Mayor Pro Tem is Charlie Bradt. Council voted 4-1-0 to appoint Bradt as Mayor Pro Tem.
ITEM 15: Second Quarter Budget Amendment- A budget amendment is either an increase or a decrease to a particular line item within the budget to account for any unexpected expenditures or unexpected increase or decrease in costs on budgeted items. This is just to confirm that we are to perform the amendment to expense towards the surplus in the budget and record the following expenses in the budget. General Fund budgeted surplus will decrease to $208,382.07 and CVB budgeted surplus will decrease to $471,159.00. Council voted 5-0 to approve the budget amendment.
ITEM 16: Montgomery County Fire Marshal Payments - With the current vacancy in the Fire Inspector position, the City has continued to use the Montgomery County Fire Marshal’s office to complete fire inspections and reviews. We did not fund in the 2019-2020 adopted budget for these professional services. This is a pass-through cost and will be a wash with the revenue we have collected. Council voted 5-0 to approve the $30,200 invoice.
ITEM 17: Sanitary Control Easement - At the last site inspection by TCEQ, it was noted that the city’s water plant #3 site did not have the required sanitary control easement which protects the state’s water aquifers by limiting uses within the area. Council voted 5-0 to adopt an ordinance creating the required easement.
ITEM 18: General Fund Capital Improvement Plan (CIP)- This stage of planning only considered future projects that are unfunded or partially funded from the Public Works Department. CIP assumes MDD funding at maximum contribution. A brief description of each project is provided in the document backup. Discussion only.
ITEM 19: Booster Pump for Water Well #1- The addition of booster pumps at Water Plant #2 was recommended by Bleyl Engineering to increase the pumping capacity of our water system and provide redundancy. The booster pumps were funded in 2018; however, the replacement of a ground storage tank and load calculations for the MCC delayed the purchase and installation of the pump. Thenew pump will add pumping capacity and flexibility to our water system. This purchase is cost-shared between the City and the Municipal Development District (MDD), at a cost of City (30%) - $9,033.71 and MDD (70%) - $21,078.67. MDD approved their portion at a meeting earlier in the evening. Council voted 5-0 to approve their portion of the purchase of the booster pump.
ITEM 20: City Entrance Monuments- City council approved design of new city limits monuments signs at the February 12 council meeting. Landology has completed two conceptual designs for consideration by Council. Concept A and B are presented with the requested changes from the May 13 meeting. Estimated construction costs for Concept A are $38,000 and for Concept B are $30,000. Council voted 2-3 to select Concept B; Council then voted 3-0 to approve the selection of Concept A.
ITEM 21: Approval of April 22 Minutes- Council voted 5-0 to approve the minutes of the April 22 meeting.
ITEM22: Ratification of April Accounts Payable- Council voted 5-0 to ratify the April accounts payable.
Public Works Director Joseph Peart presented this update in the absence of the City Administrator.
According to the Texas Open Meetings Act, Chapter 551 of Government Code as follows:
The open session was adjourned to executive session at 8:05 pm. Council returned to open session at 9:18 pm. No action was taken in executive session.
The meeting was adjourned at 9:18 pm.
June 9: Civic Club meeting, 6 pm
June 10: City Council meeting, 7 pm
June 16: Planning and Zoning (P&Z) meeting, 6 pm
June 24: Municipal Development District (MDD) meeting, 6 pm
June 24: City Council meeting, 7 pm