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Attendance: Present: Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt, Mike McLeod, Dean Gristy, Ted Fletcher and Ron Raymaker
ITEM 7: Introduction of New Employee - City Administrator Kathie Reyer introduced Andrea (Andi) Williams, the new Records Management Officer. No Council action required.
ITEM 8: Sergeant Promotion - The recent promotion of Jake Reuvers to Lieutenant resulted in an open sergeant’s position. Interim Chief Troye Dunlap introduced Justin Atherton as the new sergeant in a pinning ceremony. Atherton has been with the city since July 2018. He brings 14 years of experience in corrections and law enforcement to his position, which his daughter believes is that of a "spy." No Council action required.
ITEM 9: Water/Sewer Rate Study- The city’s auditor has advised that the sewer/water fund should be self-sustaining and not dependent upon contributions from the Municipal Development District (MDD) for repair or construction of infrastructure needs. The city’s last water rate increase was in 2010. Staff recommends the rate increase and application for a $6 million, low-interest Texas Water Development Board loan which will cover the increased cost of operations and maintenance as well as needed improvements to the wastewater treatment plant. The average customer bill for 6,000 gallons of water use per month is expected to increase about $4/month. Council voted 4-1 to approve the new water rate and start the loan application process. (Fletcher dissenting vote.)
ITEM 10: Utility Billing Update/ Bill Credit - Staff is attempting to update utility billing accounts to ensure current phone numbers are available in case of need to contact. Residents will be issued a $3 credit on the bill following their information update. In addition, customers who change to paperless billing and auto bank draft payment (ACH) will receive a $1 credit each month. No Council action needed.
ITEM 11: Montgomery County Emergency Communication District Budget - The MCECD budget is submitted for approval to all the governing bodies of participating jurisdictions each year. The approval of a majority of jurisdictions is required for the budget to become effective each October. Council voted 4-1 to approve the budget as approved and presented. (Raymaker dissenting vote.)
ITEM 12: Pergola Application - The Shenandoah Integrated Development Code states that accessory buildings shall be located toward the rear portion of the property. Because the design of this home does not provide direct access to the rear portion of the property, the proposed location will place the pergola behind an existing fence that lies along the building line of the property and is compliant with the setback requirements for this area. Council approved the side access installation by a vote of 5-0.
ITEM 13: 2020 Tax Rate - There must be a recorded vote if the council wants to approve a tax rate above the no-new-revenue tax rate or no higher than the no-new-revenue tax rate. The 2019 tax rate is $0.1799 per $100 valuation. The no-new-revenue tax rate (formerly known as the effective tax rate) of $0.1807 generates the same tax dollars this year as it did in 2019. The voter-approval tax rate is $0.2666. Staff recommends Council approve a tax rate no higher than the no-new-revenue tax rate. Council approved a tax rate no higher than the no-new-revenue tax rate by a vote of 5-0.
ITEM 14: Third Quarter Budget Amendments- A budget amendment is either an increase or a decrease to a particular line item within the budget to account for any unexpected expenditures or unexpected increase or decrease in costs on budgeted items. General Fund budgeted surplus will decrease to $196,032.34 and Water & Sewer budgeted surplus will decrease to $188,349.00. Council approved the third quarter budget amendment by a vote of 5-0. ITEM 15: Budget Discussion: This item is to discuss changes to the proposed budget discussed at the budget workshop held on July 31 and to provide follow up information to questions. Staff reminded Council that they would adopt a tax rate and 20-21 budget at the next meeting. Discussion only.
ITEM 16: General Fund Surplus & Reserves Funds - As discussed during the budget workshop, staff brought back amounts to be designated into a capital improvement fund. Per the general fund reserve policy adopted last August, the City must hold a minimum of 180 operating days of costs in reserves. The estimated dollar amount to cover the 2020-2021 general fund operating budget is currently $26,000 a day. The amount required for reserves will be $4,680,000. Going forward staff will bring the budgeted surplus to Council at the completion of the audit for fund assignment to the reserve fund or the capital improvement fund. For staff to assign the reserve balance, Council must approve the creation of the fund. Council approved creation of a capital improvement fund by a vote of 5-0 and the transfer of $4.68 million to the fund from the general fund.
ITEM 17: Records Management Officer- With the resignation of the former Records Manager, the City needed to appoint a new person as the official Records Management Officer. The resolution will accomplish the appointment of Andrea Williams as the new Records Management Officer. Council approved the resolution by a vote of 5-0.
ITEM 18: Recycling Rate Increase- - The ordinance presented adjusts the recycling rate to the single-family residential users in the City of Shenandoah. It reflects the 4% increase in cost to recycling collection per the contract with Republic Services. This will increase the rate from $6.84 to $7.11 per month beginning October 1, 2020. Council approved the ordinance by a vote of 5-0.
ITEM 19: Approval of Minutes from June 10 and June 24 Meetings - Council voted 5-0 to approves the minutes of both meetings.
The meeting was adjourned at 8:16 pm.
August 18: Planning and Zoning Committee (P&Z), Community Room, 6 pm
August 26: Municipal Development District (MDD), 6 pm
August 26: City Council, 7 pm