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Attendance: Present: President Byron Bevers, Mike Sorich, David Hoover, Ted Fletcher and Ron Raymaker
ITEM 4: Monthly Cash Flow Report- As requested by MDD, staff has created a visual for a 5-year cash flow projection for the MDD as well as a monthly cash flow report for future agendas. The projection takes into consideration: 2019-2020 modified revenue projection from COVID, eligible projects per the Capital Improvement Plan (CIP) and allocated projects that are expected to start construction and complete in 2020-2021. Discussion only.
ITEM 5: Proposed Reserve Policy - Director Bevers requested that the board discuss and establish a minimum reserve balance in the MDD fund. Council adopted a reserve balance in the general fund of 180 regular days of operating expenditures. Due to the significant difference in operational costs between the general fund and MDD, staff recommends a reserve balance of a percentage of operating costs. MDD voted 5-0 to set a reserve balance of 100% of operating costs and to require the reserve balance to be brought back to that level as soon as practical when replenishing any reserve deficits.
ITEM 6: Cost Estimates for Expanded Merge Lane Southbound at Research Forest- At a previous meeting, Director Fletcher expressed interest in extending the merge lane onto the southbound service road, which would enhance the flow of traffic from the planned extension of the right turn lane on Research Forest. Bleyl Engineering provided a $505,000 cost estimate for consideration if Council wishes to pursue the project. The City would seek partial funding from Precinct 3 and it could be combined with the major intersection improvement project under TxDOT jurisdiction. TxDOT is favorable to the project. Bleyl suggested that this project could be done after the right-hand turn project is completed. Discussion only
ITEM 7: Discussion and Possible Action
a. Release of Allocated Funds- In 2017, two projects were approved as road projects. Staff and the Board have developed the projects for these funds that do not cost as much as the original budgeted amounts. To make this more transparent and for an easier understanding, the Board directed staff to include these projects on the next budget year’s CIP sheet and to release the prior authorized funds to put back in the available cash balance. MDD voted 5-0 release the following allocated projects that will move to the 2020-2021 MDD Budget for funding: Tamina Rd/I-45/Research Forest Intersection ($921,023.75) and Tamina Rd. to I-45 Feeder ($652,595.11) for a total of $,573,618.86.
b. Updated CIP- The presented MDD Capital Improvement Plan has been updated with changes from the August 26 meeting. The budget document has been updated to follow this plan and the release of the above-allocated projects. It is included in the supporting document link on page 11. MDD voted 3-2 to accept the CIP as presented with future modifications. Directors Bevers and Fletcher were dissenting votes.
ITEM 8: Project Ranking Process- Director Raymaker proposed a refined project ranking process to help prioritize and track capital projects/purchases. He presented it to Council at the last regular meeting and it was well-received. Discussion only.
ITEM 9: Adoption of the 2020-2021 MDD Budget- Staff presented the updated proposed budget with the changes to capital discussed at the August 26 meeting. The budget is included in the supporting documents on pages 15-17. MDD approved the budget for 2020-2021 by a vote of 3-2. Dissenting votes: Directors Bevers and Fletcher
ITEM 10: Drainage Improvements for David Memorial - Earlier in the year, Council authorized the purchase of property east of the east side pond to allow the City to mitigate standing water and drain the area. Bleyl Engineering has submitted a proposal for project engineering and management services to plan, design, bid and oversee construction for the proposed channel improvements. This project will reduce the scope and cost of the East Side Pond 1B project and improve the drainage for the David Memorial Extension. The project would be paid from funds already budgeted from MDD for the East Side Pond 1B project. MDD approved the project by a 5-0 vote.
ITEM 11: Minutes from July 22 and August 26 Meetings - MDD approved the minutes of July 22 by a 5-0 vote and tabled the August 26 minutes by a vote of 3-2; dissenting votes were Directors Raymaker and Bevers.
ITEM 12: Ratification of August Accounts Payable- MDD approved the accounts payable by a vote of 5-0.
MDD adjourned at 7:06 p.m.
October 13: Civic Club, 6 pm
October 14: City Council, 7 pm
October 20: Planning and Zoning (P&Z), 6 pm
October 28: Municipal Development District (MDD), 6 pm
October 28: City Council. 7 pm
October 31: Halloween Parade (modified for residents only), 5-8 pm
November 4: City of Shenandoah Turkey Blood Drive, 9 am - 3 pm