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Posted on: August 25, 2021

Shenandoah City Council Meeting August 25, 2021 Update

Supporting Documents for Agenda Items can be found HERE.

Missed the Council meeting? Check out our YouTube channel and watch at your convenience. 

Attendance: Present:  Mayor Ritch Wheeler, Mayor Pro Tem Charlie Bradt (Position 4),  Mike McLeod (Position 5),  John Escoto (Position 3)   Ted Fletcher (Position 2) and Ron Raymaker (Position 1)  

ITEM 7:  Municipal Development District (MDD) Monthly Report  - No action required; report only.

ITEMS  8-10: Zoning Amendment for Special Use Permit for Mixed Beverage  (On Premises) with Late Hours Permit - Ploy Thai Cuisine at 1500 Research Forest Drive requested a Special Use Permit (SUP) for a Mixed Beverage (On-Premise) with Late Hours Permit which requires a zoning amendment. The SUP  authorizes the holder to sell mixed beverages from unsealed containers and wine, beer, ale and malt liquor in containers of any legal size for on-premise consumption with late hours between midnight and 2 a.m. The business is in the “NS” – Neighborhood Service Zoning District. This action included a final report and a public hearing at which one public comment was received.  Council voted  5-0 to approve the SUP but denied the late hours request.

ITEMS 11-13:  Variance to Section 98-158 Tree Replacement of the City of Shenandoah Vegetation Ordinance - CISD  has requested a variance to  Section  98-158  Tree  Replacement of the  City of  Shenandoah  Vegetation  Ordinance requiring new tree planting on a site that does not meet the minimum 50% canopy area coverage.  This action included a final report and a public hearing at which no comments were received.  This variance was requested for the new teacher training center located adjacent to the Woodforest Bank Stadium.  Council voted 3-1 to approve the variance. (McLeod recused himself from discussion; Raymaker voted against)

ITEM 14: Recycling Rate Change - The ordinance presented adjusts the recycling rate to the single-family residential users and reflects the annual 4% increase in cost to recycling collection per the contract with Republic Services. Recycling will increase from $7.11 to $7.39 per month beginning October 1, 2021. Council voted 5-0  to approve the rate increase.

ITEM 15: Junk Vehicle - A proposed ordinance for disabled vehicles was presented at the last regular meeting and Council requested that staff and the city attorney look at existing ordinances for possible modifications. The presented ordinance includes a proposed change to allow the following restrictions on how long inoperable vehicles can remain in that condition: 72 consecutive hours if the vehicle is on public property and 48 consecutive hours if the vehicle is on private property, allowing a reasonable time to service or make repairs or relocate  if needed.  After discussion, Council directed the city attorney to continue working on the clarification. Council voted 5-0  to table action on the ordinance.

ITEM 16: Willis ISD Agreement for Use of Mary Pat Case Pool - Staff was contacted by  Willis ISD requesting the option to lease the city’s pool for use by their swim team again for 2021-22. A contract and swim schedule were presented to City Council for consideration. The schedule does not conflict with the city’s schedule or the  Shenandoah  Sharks.   Lifeguard availability has been verified with the Pool Operator. No competitions will be held at the pool.    Council voted 5-0  to approve the contract.

ITEM 17:  2021-22 Budget Workshop Update-   Discussion of the changes to the proposed budget discussed at the budget workshop held on August 12 and to provide follow-up information and questions.

Details can be found at the document link.

  • Department Operating Budgets
  • Capital Projects  
  • Proposed Tax Rate 
  • General Discussion: The 2021 – 2022 operating budget and 2021 property tax rate must be adopted before September 15 for the city to be included on the Tax Assessor tax roll. Discussion;  Council consensus to remain at 0.1799; no formal Council action needed.  

ITEM 18: Equipment Replacement Fund Purchases-  As discussed at the budget workshop, staff presented a skid loader purchase to be made from the money contributed by the pool department for the replacement of the salt system at the Mary Pat Case Pool. Information Technology requested the purchase of a data domain backup storage device to replace the current one at the water tower. Council voted 5-0 to approve both purchases from the Equipment Replacement Fund.

ITEM 19:  General Fund Surplus and Reserve Funds-   Per the general fund reserve policy adopted last August, the City must hold a minimum of 180 operating days of costs in reserves.  Council voted 5-0 to table action on this.

ITEM 20: Minutes of the June 23 Council Meeting-   Council voted 5-0 to approve the minutes.

ITEM 2:  Ratification of July Accounts Payable-  Council voted 5-0 to approve the accounts payable.

City Administrator Updates

  • The east siphon project is on schedule and nearing completion.
  • The thoroughfare changes suggested to the county were incorporated into the plan adopted by the county.
  • The sign on the Hughes Corporation property on Research Forest near Grogan's Mill is being reviewed for compliance. The City has contacted Hughes Corporation.

Executive Session:  Not scheduled

 The meeting was adjourned at 8:11  pm.

Upcoming Events/Meetings

September 6: Labor Day, City offices closed

September 7: Special Planning and Zoning (P&Z) Commission Meeting, 6 pm

September 8: City Council, 7 pm

September 11: Shenandoah Farmer's Market, Metropark Square, 10 am - 1 pm

September 21: Planning and Zoning (P&Z) Commission, 6 pm

September 22:  Municipal Development District( MDD), 6 pm

September 22: City Council, 7 pm

September 23: City of Shenandoah Blood Drive, 9 am -3 pm; donor appointment link

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